Update on Background Checks for Extras

February 04, 2016

WORKING WITH CHILDRENEXTRAS NI’S MEMBERS AND DISCLOSURE CERTIFICATES

From 1st January 2016 PACT (Producers Alliance for Cinema and Television) along with the BBC, Channel 4, Channel 5, ITV & SKY require that all Extras who are employed by productions involving children, must have obtained a valid disclosure certificate within the previous 18 months.

PACT together with the broadcasters are committed to safeguarding children working in our industry. As part of the background checks that producers already undertake for production staff and freelancers the broadcasters are requiring an additional measure to protect children and young persons under the age of 18.

As these guidelines are in their infancy and we have a small number of members on our books with valid certificates, we highly recommend having a certificate, as it will significantly increase your chances of being cast on a production.

Please see the below FAQs that will hopefully answer your questions:

What is a basic disclosure certificate?
A basic disclosure certificate is a document containing impartial and confidential criminal history information held by the police that can be used to make safer recruitment decisions. The basic disclosure document will provide details of an individual’s unspent criminal convictions, or state that they have none.

Who should apply for a certificate?
All members of Extras NI who are aged 16 and over should apply for a certificate.

How do I apply for a basic disclosure certificate?
Currently Access NI is the official UK body authorized to provide basic disclosure certificates in Northern Ireland. You can apply for a certificate as an individual through this system. (Please note, the Access NI website states that a basic disclosure check is not sufficient for working with children, for the circumstances that we require it is fully valid, please ignore this note).
http://www.nidirect.gov.uk/index/information-and-services/crime-justice-and-the-law/accessni-criminal-record-checks/accessni-individuals.htm

What is the cost of a certificate? What information do I need to provide? How long does it take to issue certificate?
Through Access NI the current cost of the certificate is £26. You will be asked to provide 3 forms of identification to confirm your name, date of birth and current address. For example: passport, driving licence, utility bill rental agreement, and mortgage or bank statement. You will also be asked to provide address details for the last 5 years.

How often do I need to provide a certificate?
A new certificate will need to be provided every 18 months. However, if within that period you are convicted of an offence under the Sexual Offences Act 2003 you must inform Extras NI immediately.

Who do I show the Basic Disclosure certificate to?
You need to provide Extras NI with a copy; we have implemented a new section to your profile that will allow you to upload this in a similar fashion as you do with your identification documents. You will also be asked to enter the date of issue so we can monitor its expiry correctly.

I already have an Enhanced Disclosure Certificate or a Standard Disclosure Certificate; do I need to obtain a Basic Certificate?
No, all criminal background checks are valid from the date of issue for this purpose. A certificate will need to be obtained 18 months after the issue date of the original. If it is not possible to obtain another Standard or Enhanced, a Basic Disclosure Certificate must be sought.

What will happen if I don’t obtain a Basic Disclosure Certificate?
If you would prefer not to obtain or disclose your Basic Disclosure Certificate you will still be eligible to work on productions that do not involve children.

Merry Christmas Everyone

December 18, 2015

MERRY CHRISTMAS EVERYONE!

We realise that we have been very quiet this Christmas season, but as a lot of you know we have been and will be working right up to the wire!

This year has been the biggest and best yet, the most new productions we have ever cast and the old returning ones getting constantly bigger and better.

Of course we couldn’t do any of it without you guys, our extraordinary Extras NI Army, you guys make it happen. We are constantly amazed by your commitment and professionalism.

We will be returning in the new year prepped and ready to make 2016 even better. We’ll also be bringing you all the stats from 2015 throughout January, keep your eyes peeled for those all important top 10’s.

Extras NI HQ will be closing it’s doors from this afternoon and we will reopen on 4th January. We realise that many of you are booked out on productions next week and early in January, not to worry the elves will be working away to keep you all update on the details you need.

We sincerely wish you all a very Merry Christmas and an prosperous 2016.

With all our festive love.

Carla, Siobhan, Emma, Tanya, Jack, Ali, Dallan, Orla, Rachel, Rhiann.

Essential Background Checks for Extras working on productions involving children

November 20, 2015

Dear Valued Member,

On 1st October 2015 PACT (Producers Alliance for Cinema and Television) gave us 3 months notice that from 1st January 2016 that any extras that we supply to work on productions commissioned by BBC, Channel 4, Channel 5, ITV or SKY which involve under 18s (in either cast or extras roles) must have obtained a basic disclosure certificate which shows that the extra has no unspent convictions for sex offences.

PACT together with the broadcasters are committed to safeguarding children working in our industry. As part of the background checks that producers already undertake for production staff and freelancers the broadcasters are requiring an additional measure to protect children and young persons under the age of 18.

We are highly recommending that all our members aged 16 and over do take the steps to obtain a Basic Disclosure Certificate, as it will open you up to all castings that are taking place. We do understand that this is an expense on your part and very much appreciate your continued commitment to Extras NI and Northern Ireland’s television industry.

We are already starting to cast for productions in 2016 that will involve children. If you have an existing Basic Disclosure Certificate from Access NI, we do recommend you adding it to your profile ASAP as this will increase your chances of being cast.

Please see below FAQs that will hopefully be able to answer the majority of your questions.

If you do have any further questions or wish to discuss this further please reply to this email or contact myself on 02890 732 055 during office hours.

Thank you for your continued support.

Kind Regards,

Emma Sweeney
Manager
Extras NI.

FAQS BASIC DISCLOSURE CHECKS

What is a basic disclosure certificate?
A basic disclosure certificate is a document containing impartial and confidential criminal history information held by the police that can be used to make safer recruitment decisions. The basic disclosure document will provide details of an individual’s unspent criminal convictions, or state that they have none.

How do I apply for a basic disclosure certificate?
Currently Access NI is the official UK body authorized to provide basic disclosure certificates in Northern Ireland:

http://www.nidirect.gov.uk/index/information-and-services/crime-justice-and-the-law/accessni-criminal-record-checks/accessni-checks.htm

What is the cost of a certificate? What information do I need to provide? How long does it take to issue certificate?
Through Access NI the current cost of the certificate is £26. You will be asked to provide 3 forms of identification to confirm your name, date of birth and current address. For example: passport, driving licence, utility bill, rental agreement, and mortgage or bank statement. You will also be asked to provide address details for the last 5 years.

How often do I need to provide a certificate?
A new certificate will need to be provided every 18 months. However, if within that period you are convicted of an offence under the Sexual Offences Act 2003 you must inform Extras NI immediately.

Who do I show the Basic Disclosure certificate to?
You need to provide Extras NI with a copy; we have implemented a new section to your profile that will allow you to upload this in a similar fashion as you do with your identification documents. You will also be asked to enter the date of issue so we can monitor its expiry correctly. Please click the link below to login to your profile to update your information

https://www.extrasni.com/extras/sign_in

Once logged in, please click “Update your profile” and scroll down until you see a section titled “Access NI”.

What will happen if I don’t obtain a Basic Disclosure Certificate?
If you would prefer not to obtain or disclose your Basic Disclosure Certificate you will still be eligible to work on television productions that do not involve children.

PHOTOSHOOT ANNOUNCEMENT - SATURDAY 17TH OCTOBER 2015

October 07, 2015

NEW PHOTOSHOOT DATE!

We often get asked how can improve my chances / how can I improve my profile. The answer is simple, GET A GOOD PHOTO!!!

Extras NI have a photoshoot on Saturday 17th October. If you don’t have the means to take a great photograph at home then make use of this opportunity and start selling your face to us and productions.

Extras NI are 99% in charge of getting your face on screen as an extra.

So what’s the other 1% I hear you ask?
It’s the most important %, THE DIRECTOR’S INPUT.
We have literally presented Directors with 1000s of photographs over the years; when trawling through our system for options it is extremely disappointing to see photos that are of poor quality, because you are hanging out with your mate or a dog or because they have distracting backgrounds. These photos do not illustrate someone who is professional and capable, why would a director give you responsibility on his/her set if you don’t portray this in your photo? What makes it even more disappointing is that we have met many of you personally and know that you are capable and right for the role but have to be passed over.
Photoshoots are also a great opportunity for you to meet our casting team, we love meeting people face to face and you’ll also have the opportunity to talk to our team about your profile, productions, our systems and procedures, we also love hearing all your stories from set!

We strongly recommend you book your timeslot now.

The booking form is online, all you need to do is go to our website, login to your personal profile and click “Book a photoshoot”. Please note you MUST have agreed to our terms and conditions 30 days prior to the photoshoot to be eligible to attend.

https://www.extrasni.com/extras/sign_in

You will be emailed a confirmation to tell you where to go (Belfast City Centre Location) and what to do before the photoshoot itself, make sure to check you spam/junk folder if it doesn’t appear in your inbox.

Getting your photo taken costs £25 (pay on the day) we will update your profile for you and email you the final photo to keep within 4 weeks.

We hope to see many of you there and get lots of poor photos replaced with some amazing ones.

PLEASE PLEASE PLEASE IF YOU BOOK A SLOT ONLINE AND CANNOT MAKE IT PLEASE LOG BACK IN AND CANCEL YOUR SLOT.

PHOTOSHOOT ANNOUNCEMENT - SATURDAY 27TH JUNE 2015

June 18, 2015

NEW PHOTOSHOOT DATE!

We often get asked how can improve my chances / how can I improve my profile. The answer is simple, GET A GOOD PHOTO!!!

Extras NI have a photoshoot on Saturday 14th March. If you don’t have the means to take a great photograph at home then make use of this opportunity and start selling your face to us and productions.

Extras NI are 99% in charge of getting your face on screen as an extra.

So what’s the other 1% I hear you ask?
It’s the most important %, THE DIRECTOR’S INPUT.
We have literally presented Directors with 1000s of photographs over the years; when trawling through our system for options it is extremely disappointing to see photos that are of poor quality, because you are hanging out with your mate or a dog or because they have distracting backgrounds. These photos do not illustrate someone who is professional and capable, why would a director give you responsibility on his/her set if you don’t portray this in your photo? What makes it even more disappointing is that we have met many of you personally and know that you are capable and right for the role but have to be passed over.
Photoshoots are also a great opportunity for you to meet our casting team, we love meeting people face to face and you’ll also have the opportunity to talk to our team about your profile, productions, our systems and procedures, we also love hearing all your stories from set!

We strongly recommend you book your timeslot now.

The booking form is online, all you need to do is go to our website, login to your personal profile and click “Book a photoshoot”. Please note you MUST have agreed to our terms and conditions 30 days prior to the photoshoot to be eligible to attend.

https://www.extrasni.com/extras/sign_in

You will be emailed a confirmation to tell you where to go (Belfast City Centre Location) and what to do before the photoshoot itself, make sure to check you spam/junk folder if it doesn’t appear in your inbox.

Getting your photo taken costs £25 (pay on the day) we will update your profile for you and email you the final photo to keep within 4 weeks.

We hope to see many of you there and get lots of poor photos replaced with some amazing ones.

PLEASE PLEASE PLEASE IF YOU BOOK A SLOT ONLINE AND CANNOT MAKE IT PLEASE LOG BACK IN AND CANCEL YOUR SLOT.